Additional Family First Act Employee Paid Sick Leave

Attention All IYR Employees

 

As part of the Family First Coronavirus Response Act (FFCRA), effective April 1, 2020, IYR must provide all employees with paid sick leave or expanded family and medical leave for certain specified reasons related to COVID-19.  Note: This paid leave is in addition to the IYR Emergency Pandemic Sick Leave we initiated on March 15.

Am I eligible for this leave? All employees of IYR are eligible for two weeks of paid sick time for specified reasons related to COVID-19. Employees employed with IYR for at least 30 days are also eligible for up to an additional 10 weeks of paid family leave to care for a child under certain circumstances related to COVID-19. Note: You may not use this leave while you are in a furloughed status.

 

What are the reasons that I can use this leave?  You qualify for paid sick time if you are unable to work (or unable to telework) due to a need for leave because you:

  1. Are subject to a Federal, State, or local quarantine or isolation order related to COVID-19; (Note: The Governor’s current stay home order does not satisfy this requirement).
  2. Have been advised by a health care provider to self-quarantine related to COVID-19;
  3. Are experiencing COVID-19 symptoms and are seeking a medical diagnosis;
  4. Are caring for an individual subject to an order described in (1) or self-quarantine as described in (2), above;
  5. Are caring for a child whose school or place of care is closed (or child care provider is unavailable) for reasons related to COVID-19; or
  6. Are experiencing any other substantially-similar condition specified by the Secretary of Health and Human Services, in consultation with the Secretaries of Labor and Treasury.

In addition, you qualify for expanded family leave if you are caring for a child whose school or place of care is closed (or your child care provider is unavailable) for reasons related to COVID-19.

Note:  You may not use this leave if you are in a furloughed status.

What notice do I have to give before I can use this leave?  Where leave is foreseeable, you should provide notice of leave to your supervisor as soon as practicable. After the first workday of paid sick time, IYR may require you to follow reasonable notice procedures in order to continue receiving paid sick time.

***Added Information (April 4, 2020): You must submit an application to use either the FFCRA paid sick leave or expanded family and medical leave.

 

How much leave will I receive?  For reasons (1)-(4) and (6), above, if you are a full-time employee you are eligible for 80 hours of leave. If you are a part-time employee, you are eligible for the number of hours of leave that you work on average over a two-week period.  For reason (5), above, if you are a full-time employee you are eligible for up to 12 weeks of leave (two weeks of paid sick leave followed by up to 10 weeks of paid expanded family & medical leave) at 40 hours a week. If you are a part-time employee, you are eligible for leave for the number of hours that you are normally scheduled to work over that period.

How will I be paid while on this leave? 

  • If you take leave for (1), (2), or (3), above, you are entitled to pay at either your regular rate of pay or the applicable minimum wage, whichever is higher, up to $511 per day and $5,110 in total (over a 2-week period).
  • If you take leave for reasons (4) or (6), above, you are entitled to pay at 2/3 of your regular rate of pay, or 2/3 of the applicable minimum wage, whichever is higher, up to $200 per day and $2,000 in total (over a 2-week period).
  • If you take leave for reason (5), above, you are entitled to pay at 2/3 your regular rate of pay or 2/3 of the applicable minimum wage, whichever is higher, up to $200 per day and $12,000 in total (over a 12-week period).  You may elect to substitute any accrued vacation leave, personal leave, paid-time-off (PTO), or medical or sick leave (including the IYR Emergency Pandemic Sick Leave you were given on March 15) for the first two weeks of partial paid leave under this section.

Note: This paid sick time provided under the FFCRA does not carry over from one year to the next. You are not entitled to reimbursement for unused leave upon your termination, resignation, retirement, or other separation from employment with IYR.

How is this leave different from the IYR Emergency Pandemic Sick Leave I received in March?  This leave is in addition to the leave previously given to you by IYR. While the terms for using the two leaves are similar, they are not the same.  The terms for use of this Family First Act Employee Paid Sick Leave must be strictly followed. Remember: You must submit a request form to HR to use this paid leave. If you have questions, please contact HR.

 

Click here to download and print the FMLA application form

Click here to download  and print the Paid Sick Leave application form